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Gustavia
GPGUS · Guadeloupe

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DockDocForms is adding full arrival form coverage for Gustavia. Request this port to help us prioritise.

Pre-Arrival & Departure Deadlines

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Port Call Documents

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Port Intelligence & Local Knowledge

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Shore Leave, Crew Transport & Airport Access

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Spare Parts, Ship Repairs & Chandlers

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Port Authority & Emergency Contacts

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Live Vessel Traffic

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General Port Call Checklist

General procedures — applies at all ports

72+ Hours Before Arrival
  • Advise ETA to agent with draft, LOA, cargo details
  • Confirm all vessel certificates valid and on board
  • Review port-specific requirements and community tips
  • Begin preparing document copies — check required counts
  • Contact P&I correspondent if high-risk port
  • File pre-arrival notification if required by this port
24–48 Hours Before Arrival
  • Re-confirm ETA with agent
  • File pre-arrival documents — electronic or via agent
  • Request pilot — check port-specific VHF and procedure
  • Prepare Maritime Declaration of Health
  • Brief crew on port procedures and shore leave rules
On Arrival / Pilot Station
  • Raise courtesy flag
  • Have all documents organised and ready for inspection
  • Ensure pilot ladder rigged per IMO requirements
  • Have agent contact numbers readily available
  • Stand by on designated VHF channel
Alongside / At Anchor
  • Complete inward clearance with all authorities
  • Arrange shore leave passes if applicable
  • Coordinate spare parts delivery if needed
  • Manage cargo operations and stevedore coordination
  • Maintain gangway security and watchman
Pre-Departure
  • Complete outward clearance with all authorities
  • Collect port clearance document
  • Update crew list if any changes
  • Confirm pilot and tug arrangements
  • Settle port charges via agent

Standard IMO & Convention Forms

Required at all ports — copy counts are port-specific

FAL Form 1 — General Declaration

Required at every port. Signed and stamped before pilot station.

FAL Form 2 — Cargo Declaration

Cargo manifest. Accuracy is critical — fines for discrepancies at many ports.

FAL Form 3 — Ship's Stores Declaration

All stores on board: provisions, bunkers, lube oil, paint, chemicals.

FAL Form 4 — Crew's Effects Declaration

Personal effects of each crew member.

FAL Form 5 — Crew List

Full names, ranks, nationalities. Check copy count per port.

FAL Form 6 — Maritime Declaration of Health

Signed by Master. Some ports hand to pilot on arrival.

FAL Form 7 — Dangerous Goods Manifest

Required if carrying dangerous goods. IMDG Code classification.

ISPS Pre-Arrival Security Notification

Submitted ≥24h before arrival. Covers last 10 port calls, security level, CSO details.

Oil Record Book (ORB)

Every entry signed. Retain 3 years. PSC will spot-audit.

IOPP Certificate

Valid 5 years. Must be on board with current endorsements.

Standard Trade & Shipping Documents

Applies to most commercial port calls regardless of port

Notice of Readiness (NOR)

Triggers laytime. Tendered on arrival at berth or anchorage.

Bunker Delivery Note (BDN)

Required by MARPOL Annex VI. Retain 3 years.

Statement of Facts (SoF)

Source of truth for laytime and demurrage. Both master and agent sign.

Standard Agency & Fleet Documents

Applies to most commercial port calls regardless of port

Letter of Appointment (LOA)

Authorises the agent to act on behalf of the vessel.

Proforma Disbursement Account (PDA)

Estimated deposit for port costs. Compare to final DA.

International Ship Security Certificate (ISSC)

Proof of ISPS compliance. Must be valid and on board.